PRIVACY
It is a matter of course for us to respect your personal rights. This also applies to the handling of personal data when you visit and use this website. Therefore, we act in accordance with the applicable data protection law. In the following, you will learn how we handle your personal data and, in particular, which data we process for which purposes and what rights you are entitled to.
1 SCOPE OF APPLICATION
1.1 This privacy policy applies to the use of the websites offered by VoLA StageArt GmbH, which you can access at www.vola-encounters.de (hereinafter referred to as "Encounters websites"). This data protection declaration does not apply to other VoLA StageArt websites or to the websites of other service providers to which Encounters websites refer by means of a link.
1.2 The responsible party within the meaning of the EU General Data Protection Regulation (DSGVO) is:
VoLA StageArt GmbH
Anett Simmen
Pfarrgartenstrasse 1
14542 Werder (Havel)
+49 178 4199473
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2 PERSONAL DATA
Personal data is any information relating to an identified or identifiable natural person. The basic personal data is your name. However, your gender, date of birth, address, profession, e-mail address and IP address, for example, are also considered personal data. Non-personal data, on the other hand, is data with which the determination of your actual identity is impossible or at least requires considerable effort. This includes, for example, the aforementioned information if we receive it anonymously or under a pseudonym and therefore cannot assign it to a natural person.
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3 PRINCIPLE OF ANONYMITY
When using Encounter's websites, you remain anonymous to us as long as you do not voluntarily provide us with personal data by contacting us on your own initiative or by applying to us via our application form.
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4 PROVISION OF PERSONAL DATA
4.1 The provision of personal data is neither legally nor contractually required for the use of Encounter's websites, nor is it necessary for the conclusion of a contract. You are not required to provide any personal data about yourself. However, you will not be able to visit Encounters GmbH websites without the transmission of your IP address.
4.2 Contacting us via our application form requires the provision or collection of the data described in more detail in Section 6. If you do not provide us with this data, you will not be able to use the online application option.
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5 PROCESSING OF PERSONAL DATA
5.1 We automatically collect and record the following data each time you visit Encounters websites:
- country of origin
- requesting domain
- web browser used
- operating system used
- message about successful and unsuccessful retrieval
- entry and exit pages
- amount of data transferred
- date and time of the request
- Name of the requested file
- IP address of the requesting computer
This data is stored on our web server in log files by default. The storage period for the IP address is one week, after which it is automatically deleted.
5.2 Otherwise, we only process personal data from you if you voluntarily provide it to us and this is permitted by law or you have consented. We use the personal data provided by you exclusively for the purposes communicated in this data protection declaration or expressly agreed with you.
5.3 We commission various service providers to support us in the provision, operation and maintenance of our IT systems, including Encounters websites. These include, for example, hardware and software suppliers as well as hosting providers. If such service providers act on our behalf, it may happen that they receive access to your personal data as recipients. However, these service providers are then also contractually obligated to comply with data protection via a so-called order processing agreement; the legal provisions on data protection also apply to our service providers anyway.
5.4 Your personal data will not be passed on, sold or otherwise transferred to third parties. Something else only applies if this is necessary for the processing of the communicated or agreed purposes and is permitted under applicable data protection law without consent, you have expressly consented or we are legally obliged to do so. Section 5.3 remains unaffected, of course, and applies independently of this Section 5.4.
5.5 The personal data provided by you on the Encounters websites or collected by us will not be used for automated decision-making.
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6 ONLINE APPLICATION
6.1 If you contact us for an application, you consent to us processing your contact and application data, including any attachments you may have sent (e.g. cover letter, CV, certificates), for the purposes of processing your application and contacting you. Your consent and our legitimate interest in receiving applications and contacting applicants form the legal basis for the processing (Art. 6 (1) a and f DSGVO).
6.2 For the purpose of contacting me via the online application, you have provided the following declaration of consent: "Yes, I give my consent that my contact and application data entered above and my application documents sent may be processed by VoLA StageArt for the purpose of processing my application, contacting me and responding to me. In this context, I agree to the privacy policy. I may revoke this consent at any time with effect for the future."
6.3 We will only process the contact and application data you submit via the online application in order to process your application and respond to you. As long as we have received your contact and application data that you have provided to us via the online application only for the purpose of processing, contacting and responding to your application, we will not use this personal data for any other purpose. Apart from cases in which we are legally obliged to do so, we also do not pass on your contact and application data to third parties in this case.
6.4 If your application is successful and you enter into an employment relationship with us, we will transfer the contact and application data you submitted via the online application to our personnel management and your personnel file. In the event of a rejection, we will delete your contact and application data three (3) months after sending the rejection to you, unless we are legally obligated to store the data for a longer period of time, you consent to a longer storage period (in which case we will ask you for this consent separately) or we still need your contact and application data for the implementation or processing of an existing contractual relationship or for verification purposes. In such cases, we will delete the relevant data after expiry of the statutory retention period or the period agreed with you as part of the consent or as soon as we no longer need the data for the implementation or processing of an existing contractual relationship or for verification purposes.
6.5 As long as your application does not result in an employment relationship with us, you can revoke your consent at any time for the future (for contact details, see section 13 below). After revocation, your contact and application data will be stored for as long as and to the extent that we are obligated to do so within the scope of statutory retention obligations or we still need your personal data for the implementation or processing of an existing contractual relationship or for verification purposes.
7 REVOCATION OF CONSENT
7.1 Within the framework of the legal provisions, you have the option at any time to revoke your consent to the processing of your personal data for the future. To do so, please contact the office mentioned in section 13 below.
7.2 We would like to point out that the processing of your personal data, which we have carried out on the basis of your granted consent until your revocation, is not affected by the revocation and remains lawful.
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8 RIGHT TO INFORMATION, CORRECTION, DELETION, RESTRICTION OF PROCESSING, OBJECTION AND DATA PORTABILITY.
Within the framework of the legal provisions, you have the right to obtain from us information about your personal data processed by us, as well as to assert the right to rectification, deletion, restriction of processing, objection to processing and data portability. For the exact conditions under which you are entitled to the aforementioned rights, please refer to Articles 15 to 21 DSGVO and Sections 34, 35 and 37 of the German Federal Data Protection Act (BDSG). If you wish to exercise one or more of the aforementioned rights, please also contact the contact persons listed in Section 13.
9 RIGHT OF COMPLAINT
Within the framework of the legal provisions, you have the right to contact the competent supervisory authority with complaints regarding data protection.
10 USE OF COOKIES
10.1 On the Encounters websites, we use a so-called cookie. This is a small text file that is stored on your terminal device (PC, smartphone, tablet, etc.). The cookie we use is deleted from your drive (hard drive, solid state disk, flash memory, etc.) at the end of the browser session (so-called session cookies). We do not use cookies from third-party providers that allow them to process personal data from you and possibly merge the information obtained with other data.
10.2 The cookie serves as a general identifier used to maintain user session variables. It contains a randomly generated letter-number combination that is assigned to your browser during the browsing session. When the browser session is terminated, the cookie is deleted.
10.3 The legal basis for our use of cookies is our legitimate interest to ensure our web presence on the Encounters websites in technical terms and to design them according to needs (Art. 6 para. 1 lit. f DSGVO).
10.4 In the security settings of your browser, you can view and delete the stored cookies at any time and restrict or prohibit the acceptance of cookies.
10.5 If you click on a link on Encounters websites, third-party cookies may be used without our explicit notice. In the security settings of your browser
you can also view and delete these stored cookies at any time, as well as restrict or prohibit the acceptance of cookies.
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11 IT SECURITY
We take various technical and organizational security measures to protect the integrity and confidentiality of your personal data. To this end, your personal data is encrypted during transmission using so-called Secure Socket Layer technology (SSL). This means that communication between your computer and Encounter's website servers takes place using a recognized encryption method, the latest version of which is considered secure (currently SSL version 3, 256 bits). If your browser supports SSL, the transmission of personal data is protected by this feature. In this case, most browsers will indicate whether the security protocol is supported by displaying a short dialog box or a graphic icon. You can find more information in the help function of your browser.
12 PRIVACY CONTACT INFORMATION
12.1 If you wish to exercise your rights under data protection law, have any questions about this Privacy Policy or our privacy practices on the Encounters websites, please contact us at: encounters@vola-stageart.de.
12.2 You can contact our data protection coordinator by e-mail at encounters@vola-stageart.de and by post at VoLA StageArt, Anett Simmen, Pfarrgartenstrasse 1, 14542 Werder (Havel) and by telephone at +49 178 4199473.